Invite new users
There are a number of ways to grant access to your Zulip organization;
the article below describes each in more detail.
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Allow anyone to join without an invitation.
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Allow people to join based on the domain of their email address.
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Send email invitations.
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Share a reusable invitation link.
The last two, invite-based, techniques also allow you to control the
role (owner, admin, moderator, member, or guest) that the
invited people will have.
You can also manage access by
controlling how users authenticate
to Zulip. For example, you could allow anyone to join without an
invitation, but require them to authenticate via LDAP.
Enable email signup
- Restrict by email domain
- Allow anyone to join
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Set default streams for new users.
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Go to Organization permissions.
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Find the section Joining the organization.
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Toggle Invitations are required for joining this organization.
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Set Restrict email domains of new users? to
Restrict to a list of domains.
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Enter any number of domains. For each domain, check or uncheck
Allow subdomains.
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Click Save changes.
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Set default streams for new users.
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Go to Organization permissions.
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Find the section Joining the organization.
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Toggle Invitations are required for joining this organization.
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Set Restrict email domains of new users? to either
Don't allow disposable email addresses (recommended) or No.
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Click Save changes.
Before anyone joins your organization this way, we'll send a validation link
to verify their email address.
Send invitations
By default, organization admins and members can send
invitations. Organization admins can also change who can send invitations.
Note that on most Zulip servers (including Zulip Cloud), email invitations
and reusable invitation links expire 10 days after they are sent.
- Send email invitations
- Share an invite link
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Click on the gear () icon in the upper
right corner of the web or desktop app.
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Select Invite users.
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Enter a list of email addresses.
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Decide whether the users should join as owners, admins, moderators,
members, or guests.
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Select which streams they should join. If you send invitations often, you
may want to configure a set of
default streams.
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Click Invite.
- You will only see Invite users in the gear menu if you have
permission to invite users.
- The number of email invites you can send in a day is limited in
the free plan. Contact us if you hit the
limit and want to invite more users.
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Click on the gear () icon in the upper
right corner of the web or desktop app.
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Select Invite users.
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Click Generate invite link.
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Decide whether users using the link should join as owners, admins, moderators
members, or guests.
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Select which streams they should join. If you send invitations often, you
may want to configure a set of
default streams.
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Click Generate invite link.
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Copy the link, and send it to anyone you'd like to invite.
- You will only see Invite users in the gear menu if you have
permission to invite users.
- Only organization administrators can create these reusable invitation links.
Change who can send invitations
This feature is only available to organization owners.
By default, all members can invite new users to join your Zulip organization.
However, you can restrict the ability to do so to specific
roles.
- Instructions for all platforms
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Go to Organization permissions.
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Under Joining the organization, configure
Who can invite users to this organization.
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Click Save changes.
Manage pending invitations
Organization owners can revoke or resend any invitation or reusable
invitation link. Organization administrators can do the same
except for invitations for the organization owners role.
- Instructions for all platforms
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Go to Invitations.
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From here, you can view pending invitations, Revoke email invitations
and invitation links, or Resend email invitations.
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